Event Settings
A centralized configuration panel where hosts govern the guest experience, manage access permissions, customize welcome messaging, and control event lifecycles.
What are event settings?
Every celebration has unique needs. A black-tie wedding reception needs a warm, romantic welcome greeting. A private corporate retreat needs strict passcode authentication and moderation before display. A birthday party needs high-energy photo sharing with minimal restrictions.
Candid Photos event settings allow hosts to configure every operational dimension of their collection in clear, simple language without needing any IT or web development background.
Key settings and how they work
Welcome message and event branding
The first thing guests see when scanning your QR code is your custom welcome greeting. You can write a personal note (e.g., “Thank you for celebrating with us! Please snap and share your favorite moments from today.”) which establishes an inviting tone and dramatically boosts guest contribution rates.
Access passcodes
If your celebration is intimate or held in a public venue where outside diners might see table stands, enable an event passcode. Guests enter a short code (such as “LOVE2026”) before accessing the upload form, keeping your collection strictly between invited attendees.
Guest name requirements
Choose whether entering a name is mandatory, optional, or hidden. Optional names work wonderfully for weddings where warmth matters without friction, while mandatory names are helpful for company events or competitions where photo attribution is needed.
Media type restrictions
Choose whether your event accepts both photos and video messages, or photos only. You can also cap per-guest upload counts to ensure fair contribution across all tables and prevent duplicate frames.
Event lifecycle states
Live
The collection is active. Guests can scan QR codes, upload photos and videos, leave guestbook notes, and view the live gallery. The room slideshow streams new moments in real time.
Paused
Uploads are temporarily turned off, but guests can still browse existing photos in the gallery. This is useful when the evening has ended and you want to prevent late-night uploads while you review and moderate the collection.
Archived
The collection is permanently sealed. Guest upload and public gallery viewing are closed. The entire archive remains safely stored in your private dashboard for unlimited high-resolution downloads.